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Mandatory furnishing of PAN, KYC details and Nomination by holders of physical securities as per SEBI Circular.

SEBI vide its circular no. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023 (“SEBI Circular”) (Download SEBI Circular) has mandated all the shareholders holding shares in physical form to update the PAN,  KYC details, Nomination, Contact details, Bank A/c details and Specimen signature for the respective folios. The abovementioned details can be updated by submitting the following forms, as may be applicable.

Request for Registering PAN, Mobile Number, E-mail address, other KYC details or changes / updation thereof Form ISR-1
Updation of signature of shareholder Form ISR-2
Declaration Form for Opting-out of Nomination by holders of physical securities Form ISR-3
Request for issue of Duplicate Certificate and other Service Requests Form ISR-4
Nomination Form Form SH-13
Cancellation or Variation of Nomination Form SH-14

The relevant form(s) along with the required documents shall be submitted with the Company’s Registrar and Transfer Agent Address:

Link Intime India Private Limited

B-102-103, Shangrila Complex,

1st Floor, Opp. HDFC Bank, Near Radhakrishna Chhar Rasta

Akota, Vadodara-390 020

Tel: 0265 – 2356 573 / 6136000, Fax: 0265 – 2356 791

It is important to note that:

  1. RTAs (Registrar and Share Transfer Agents) shall not process any service request or complaint received from the security holder(s) / claimant(s), till PAN, contact details, Bank Account details, Specimen signature  and Nomination documents/details are received.
  2. The folios wherein any one of the documents / details cited in point 1 above are not available on or after October 01, 2023, shall be frozen by the RTA.
  3. In case the folio(s) are frozen, then the shareholders would be able to avail any services, lodge any grievances or claim dividend etc. only upon furnishing necessary information and as per the terms and conditions specified in the SEBI Circular.  The RTA shall revert the frozen folios to normal status upon receipt of all the documents/details as mentioned above.
  4. Effective from April 01, 2024 payment of dividend etc. shall be paid only through electronic mode.
  5. Also, the Frozen folios shall be referred by the RTA / listed company to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and/or Prevention of Money Laundering Act, 2002, if they continue to remain frozen as on December 31, 2025.